Enrolment Process

Registration Timeline

Registration for the upcoming school year begins in January of the current school year. There are three enrolment phases: 

1. Early Bird Registration: Registration opens to current families only for a two week period. 

2. Waitlist Registration: Following the Early Bird registration period, families on the waitlist are contacted one at a time, in order of their position on the waitlist. 

3. Open Registration: Registration is open to the public. Marketing campaigns are employed to fill any remaining openings. 

Midterm admissions are available, depending on space, our school’s capacity to meet the needs of the student, and the class needs/resources.

General Admissions Criteria

Rowan Tree Children’s School aspires to a non-selective admissions policy and does not discriminate on grounds of physical/intellectual; spiritual; gender; religious; ethnic origin or for any other reason than its capacity to meet the applicant’s education needs. Our admissions criteria includes:

• Availability of space in the class appropriate to the applicant's age.

• The capacity of the school to meet the applicant’s educational needs taking into account its responsibility to the children already in the class and the distinctive nature of the curriculum;

• The agreement of the applicant’s family to read the parent handbook and contribute financially.

Applicant Priority

Priority will be given to applicants in this order:

• Children of staff coming to or already working at the school;

• To siblings of existing pupils;

• To children of past pupils of the school;

• To the families who have demonstrated commitment by putting the applicant’s name on a waiting list.

Registration Process for New Students

Email Inquiry

First step is to inquire about space and eligibility for the child (age/birthdate; school year; number of days etc.) by emailing info@rowantreeschool.ca.  Our Office Administrator will respond to inquiries by either putting the child on a waitlist or asking for further information.

Tour

If there is space in the desired class, the Office Administrator will schedule a tour for the parent and prospective student with either the Preschool Faculty Lead or the Curriculum Coordinator to determine the school’s ability to meet the educational needs of the child. Tour guides will notify the Class Teachers of the time of the tour in advance. At the time of scheduling the tour, the family will receive a copy of the parent handbook.

Complete Online Registration Form

Following the tour, if the family would like to proceed with enrollment and the prospective student has been approved, they will be asked to complete an online registration form and submit a $100 registration fee (If applying before September enrollment a deposit of $300 is required to hold the spot). Medical/Immunization records and any additional information (physiological assessments; etc.) should also be submitted at this time.

Confirmation of Provisional Enrollment

Once the registration form, registration fee and the deposit have been received, a letter confirming provisional enrollment is sent to the family. 

Probation Period

All new students beginning in September are on a 6 week probationary period. During  the probation period on-going communication between the class teacher and the parents will take place to bring forth any difficulties, either behavioural or social, and every reasonable attempt will be made to work with the student and the family. If the decision is one of further provisional enrollment or dismissal, a meeting is scheduled with the teacher, the parents and the faculty lead and the reasons for the decision are given. The decision is followed up by a letter sent to the parents outlining the new provisional enrollment period or the reasons for dismissal.

Mid-year Probation Period

Students joining after the school year is underway will have a 3 week trial period. During  the probation period on-going communication between the class teacher and the parents will take place to bring forth any difficulties, either behavioural or social, and every reasonable attempt will be made to  work with the student and the family. If the decision is one of further provisional enrollment or dismissal, a meeting is scheduled with the  teacher, the parents and the faculty lead and the reasons for the decision are given. The decision is followed up by a letter sent to the parents outlining the new provisional enrollment period or the reasons for dismissal. In the case of dismissal, the one-month notice does not apply and there is no additional fee.

Withdrawal Policy

Tuition Deposit Refunds

Tuition Deposits will only be refunded if withdrawal occurs before the end of May, 2024. After May 31, 2024, refunds of tuition deposits will not be issued.

Mid-Term Withdrawal

Should a child need to be withdrawn from the program mid-school year due to unforeseen circumstances, Rowan Tree Children’s School requires at least one month’s notice. 

Changes to Enrolment Schedule

There is no charge to change enrolment schedules occurring between the date of registration and July 31, 2024. Changes made after July 31, 2024 will be charged for the tuition rate of the original registration schedule for the month of September. 

During the school year, changes that reduce the number of enrollment days will be charged for one month at the original tuition rate.